About the Erasmus+ Programme for student mobility for studies

Through the Erasmus+ programme, VUM provides a wide range of opportunities for student mobility for studies at more than 80 partner universities of VUM in near 20 countries in the EU, Norway and Turkey. The eligible duration of the Erasmus+ student mobility for studies may vary between 3 and12 months depending on the student’s previous Erasmus+ experience, if any, at the respective level of education. The programme ensures recognition of the ECTS obtained during the mobility according to the predefined Learning Agreement for Studies, financial support through fixed monthly grant provision as well as  free of charge education at the host university. VUM students can apply for an Erasmus+ mobility for studies twice a year depending on the start of their mobility (at the beginning of the 1st or the 2nd semester). A dropdown menu with VUM partner universities where VUM students could study at within the Erasmus+ programme could be found here. The procedures for application and selection of eligible students as well as the general rules applicable in the process of the management and administration of the Erasmus+ programme for academic mobility at institutional level are stipulated in the Rules and Regulations document.

VUM implements the Erasmus+ programme by fully acting in accordance with the Charter of Fundamental Rights of the European Union which prohibits any discrimination based on sex, race, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Eligibility of the participants

Eligible applicants should:

  • Be registered as VUM students
  • Have passed successfully at least two semesters of their undergraduate studies
  • Have proficiency in the language of instruction at the receiving institution that allows them to study and communicate freely
  • Have a good knowledge of the receiving institution
  • Be highly motivated to participate
  • Be familiar with the Erasmus+ Student Charter.

Study periods: from 3 to 12 months

Traineeships: from 2 to 12 months.

The same student may participate in mobility periods totalling up to 12 months maximum per each cycle of study, independently from the number and type of mobility activities. Participation with a zero-grant from EU funds counts as well towards this maximum duration:

  • during the first study cycle (undergraduate)
  • during the second study cycle (Master)
  • during the third cycle as doctoral candidate.

The duration of a traineeship by recent graduates counts towards the 12 months maximum of the cycle during which they apply for the traineeship.

Application, selection procedure and results

All eligible candidates are encouraged to apply via email by sending a filled out Application Form to erasmus@vumk.eu within the predefined deadlines.

For mobility for studies in 2016/2017 the deadlines are:

  • for mobility starting in autumn 2016: 15th March 2016
  • for mobility during the 2nd semester of 2016/2017: 21st October 2016

For mobility for studies in 2017/2018 the deadlines are:

  • for mobility starting in autumn 2017: 15th March 2017
  • for mobility during the 2nd semester of 2017/2018: 21st October 2017

All applicants who have submitted their application forms will be invited for an interview within 2 weeks after the indicated application submission deadline.

After the deadline and according to the Regulations for Managing the Erasmus+ Programme at VUM and by order of VUM President, a Selection Committee is appointed which interviews all the applicants and performs subsequent selection and approval. The aim of the interview is to identify to what extent the applicant fulfills the selection criteria. When the interview process ends, the Selection Committee prepares a list with all the applicants selected to participate in a mobility for study as well as a list with reserves.

For mobility for studies the following selection criteria are being implemented:

  • Motivation for participation in the Erasmus+ programme, good knowledge of its rules and demonstrated readiness to act in compliance with them
  • Good command of the language of instruction at the receiving institution
  • Knowledge of the host institution’s profile and the targeted study programme
  • Active involvement in VUM social life and in the process of integration of incoming Erasmus+ students is considered an advantage.

All selection results are published on VUM website.

A list with the students selected to participate in an Erasmus+ student mobility for studies in 2016/2017 could be found here.

A list with the students selected to participate in an Erasmus+ student mobility for studies in 2017/2018 could be found here.

Before the Mobility

All students approved for an Erasmus+ student mobility for studies are invited to get acquainted to the Erasmus+ Student Charter. Prior to the mobility they sign the following documents:

Learning Agreement for Studies

All students participating in Erasmus+ mobility for studies sign a Learning Agreement for Studies before their departure. The Learning Agreement for Studies contains the list of courses to be taken and agreed upon by the student and the responsible academic body of the two institutions concerned. Guidelines on how to fill out the Learning Agreement for Studies could be found here. Changes in the Learning Agreement for Studies are possible within 5 weeks after the mobility start and these should be communicated to and agreed with both higher education institutions. Outgoing students are assisted in preparing the Learning Agreement for Studies by the institutional Erasmus+ coordinator who consults with the Programme Director of the respective programme and agrees on the final list of modules with the receiving institution.

The Learning agreement for studies must contain detailed information about the ECTS credits to be obtained during the mobility with the aim of full credit recognition after the successful completion of the mobility.

Grant Agreement

The Grant Agreement is signed between the student and VUM and stipulates the conditions for financial support provided by the Erasmus+ programme. The financial support for the mobility period is determined by VUM by multiplying the actual mobility duration in days/months to the daily/monthly rate specified for the particular host country. In case of incomplete months, the financial support will be calculated by multiplying the number of days of the incomplete month to 1/30 of the unit rate per month. The following monthly grants apply for an Erasmus+ student mobility for placement depending on the receiving country:

Host country Monthly amount /in EUR/
Group 1 Denmark, Ireland, France, Italy, UK, Finland, Austria, Sweden, Lichtenstein, Norway 500
Group 2 Belgium, Czech Republic, Germany, Greece, Spain, Croatia, Cyprus, Luxemburg, the Netherlands, Portugal, Slovenia, Iceland, Turkey 500
Group 3 Bulgaria, Estonia, Lithuania, Latvia, Hungary, Malta, Poland, Romania, Slovakia, FYROM 450

Language support prior the mobility

In late 2015, VUM started implementing a new Internationalization strategy. The strategy envisages the introduction of new activities related to English language teaching and training. VUM stimulates the intensive English language teaching with the aim of improving its students’ global competences. All full-time students at VUM willing to participate in mobility can enroll in English language courses offered during the academic year Monday to Friday at 3:30 pm and taught by VUM faculty. Attendance is free of charge for all VUM students (full-time and exchange). In case students intend to study at an institution where the language of instruction is French, German or Spanish, they can receive additional support and assistance by VUM faculty via one-to-one consultations.

After the mobility

After the mobility ends, the student is requested to submit to VUM Erasmus+ Office the following documents:

  • Accurately filled out and signed sections of Annex 1 of the Learning Agreement for Studies: Before, During and After the Mobility parts
  • An official document confirming the mobility duration duly signed and stamped by the receiving institution
  • Copies of boarding passes, tickets and other applicable documents proving the actual stay of the student (start and end date of the mobility).

In addition, the student is requested to submit the online EU survey shortly after the end of the mobility. A link to the survey is sent to the student’s email address.

Upon the end of the mobility, the receiving institution issues the After the Mobility part of the Learning agreement for studies which indentifies the ECTS obtained by the student during the mobility as well as the local grades awarded. The After the Mobility part is considered a Transcript of Records and assists VUM in the process of ECTS recognition.

VUM applies flexibility in the ECTS recognition process of credits obtained by the students during Erasmus+ mobility. ECTS recognition is carried out in line with the Rules and Regulations for ECTS Implementation at VUM. Actual ECTS recognition is executed by the Vice Rector for Academic Affairs who works closely with an appointed Committee. They examine the After the Mobility part of the Learning Agreement for Studies and any other relevant document regarding the student’s performance. The decision of the Committee regarding ECTS recognition is included in a protocol and is later referred to in the student’s Diploma Supplement.

Diploma Supplement

The Diploma Supplement is a personal document attached to the student’s higher education diploma in order to make it easier for third parties – particularly prospective employers in other countries – to understand what the diploma means in terms of knowledge and competences acquired by its holder. The Diploma Supplement does not replace the original diploma and does not give any entitlement to formal recognition of the original diploma by academic authorities of other countries. However, it increases the transparency of the diploma and makes it readable and comparable abroad. The Diploma Supplement improves the student’s employability and enhances his/her access to labour markets abroad. Information on the student mobility for studies successfully completed by the VUM students is added to their Diploma Supplement.