About the Erasmus+ Programme for student mobility for studies
Through the Erasmus+ International Credit Mobility programme, VUM welcomes incoming students for studies who are full-time students at VUM partner universities located in various Partner Countries for which the institution has managed to attract mobility funding. Since the introduction of the Erasmus+ International Credit Mobility programme, VUM was so far and will be further involved in three mobility projects, namely:
Project Number 2015-BG01-KA107-014165: eligibility period is between 1st June 2015 – 30th September 2016; list of partner universities involved
Project Number 2015-2-BG01-KA107-022602: eligibility period is between 1st February 2016 – 31st May 2017; list of partner universities involved
Project Number 2016-1-BG01-KA107-023128: eligibility period is 1st June 2016 – 30th September 2017; list of partner universities involved.
Projest Number 2016-2-BG01-KA107-035184: eligibility period is 1st February 2017 – 31st May 2018; list of partner universities involved.
The eligible duration of the Erasmus+ student mobility for studies varies between 3 and 12 months depending on the student’s previous Erasmus+ experience, if any, at the respective level of education. In order to provide access to the Erasmus+ programme to as many students in the eligible Partner Countries as possible, the average duration of the student mobilities for studies at VUM is between 3 and 5 months. The Erasmus+ programme ensures that the incoming students who spent their Erasmus+ mobility at VUM receive recognition of the ECTS obtained during their studies according to the predefined Learning Agreement for Studies. Furthermore, they receive financial support through the respective mobility project coordinated by VUM and based on fixed monthly grant provision. In line with the Erasmus+ Student Charter, education for all incoming Erasmus+ students at VUM is free of charge and they are treated like local students.
VUM implements the Erasmus+ programme by fully acting in accordance with the Charter of Fundamental Rights of the European Union which prohibits any discrimination based on sex, race, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.
Eligibility of the incoming mobile students
Eligible students to apply for an Erasmus+ mobility for studies at VUM should:
- Be registered as students of VUM partner universities located in the Partner Countries; before applying, please check the above listed projects to find out if your institution is eligible to receive student mobility funding for the planned mobility period
- Have passed successfully at least two semesters of their undergraduate studies
- Have very good academic credentials
- Have applied for and obtained approval for participation in an Erasmus+ mobility granted by the home institution
- Have English language proficiency corresponding to at least level B1 according to the Common European Framework of Reference for Languages that allows them to study and communicate freely during their mobility at VUM
- Be highly motivated to participate
- Be familiar with the Erasmus+ Student Charter
- Have good knowledge of VUM.
Studying at VUM
VUM offers undergraduate and Master programmes in the fields of Business and Management, Hospitality and Tourism, and Software Engineering and Business Information Systems. Incoming Erasmus+ students to VUM could join and attend courses and modules delivered in the framework of any of the below listed programmes. All VUM study programmes are fully taught in English and detailed information on the modules’ objectives, indicative content, learning outcomes, assessment methods and recommended reading materials could be found in the module descriptions available here.
For more information on VUM study programmes, please, refer to VUM ECTS Guide as well.
Before the Mobility
Application, selection and mobility preparation
The VUM Erasmus+ Office assists prospective Erasmus+ students and their coordinators throughout the whole process of preparing for student mobility as well as during and after the mobility.
All eligible candidates are encouraged to apply for a student mobility at VUM via email by sending their application documents to email@example.com within the predefined deadlines.
For mobility for studies during the 1st semester of 2017/2018 the application deadline is 22nd May 2017.
The application documents set includes:
- Application Form duly filled out by the student and approved by the sending institution
- Motivation Letter prepared by the student
- Transcript of Records issued by the sending institution
- Proof of English language proficiency corresponding to at least B1 level.
Based on the above listed eligibility criteria, the Erasmus+ coordinator at each VUM partner university involved in a KA107 project prepares a reserve list with shortlisted student applicants and emails it to firstname.lastname@example.org along with the the full application packages for all pre-selected students. Within two weeks after the application submissions to VUM, VUM Erasmus+ Team schedules selection interviews over skype for all pre-selected students and invites them to register for the interview online. The purpose of the selection interview is to identify the most suitable applicants who will be awarded an Erasmus+ student mobility grant to VUM. Given the limited funding available, the selection procedure is highly competitive and VUM advises all motivated applicants to prepare carefully for the selection interview. The selection results are to be announced online no later than two weeks following the selection interviews. VUM informs all applicants and their Erasmus+ coordinators on the selection results and initiates the mobility preparation procedure for each selected mobile student as soon as possible.
During the mobility preparation stage the prospective Erasmus+ students strongly supported by their Erasmus+ coordinators prepare a draft of the Learning Agreement for Studies. The sending institution’s Erasmus+ team should properly fill out Table A and Table B within the Before the Mobility part of the Learning Agreement for Studies based on the information provided above in section Studying at VUM. A draft of the Before the Mobility part of the Learning Agreement for Studies reflecting a list of subjects offered at VUM during the planned mobility period is to be emailed to email@example.com for prior approval. The draft shall also contain detailed information on the subjects corresponding to the modules delivered at VUM, which will be later recognized by the sending institution. Once the information in the document has been confirmed by all three parties, e.g. the mobile student, his/her sending institution and VUM Erasmus+ Office, the parties could proceed to signing. The Before the Mobility part of the Learning Agreements for Studies shall be prepared and signed prior to the start of the mobility. Guidelines on how to fill out the Learning Agreement for Studies could be found here.
Visa and entry requirements
Erasmus+ students who are citizens of countries outside the EU have to apply for a study visa for Bulgaria prior to their arrival to VUM. Detailed information on the visa application procedures for Bulgaria could be found on the website of the Ministry of Foreign Affairs of the Republic of Bulgaria. A list with Bulgarian diplomatic missions abroad could be found here. VUM provides all necessary documents (Visa Application Letter, Acceptance Letter, Accommodation Confirmation Letter indicating the residence address of the mobile student in Bulgaria) and assists all incoming students throughout the whole process of visa application. Visa issuance may take up up to two months. For more information, please visit the website of the Bulgarian Ministry of Foreign Affairs.
Non-EU students are required to register at the local police station within five days after their arrival to Bulgaria.
VUM Erasmus+ incoming students to study at VUM could book their accommodation at VUM facilities by emailing a duly filled out Accommodation form to firstname.lastname@example.org and to the respective VUM Facility Manager as soon as they get selected and no later than 1 month prior to the mobility start.
An infopack on the accommodation opportunities provided in Varna outside VUM Summer Semester could be found here. During the Summer Semester, the accommodation price is 6 EUR/day per person in a double room including all utility costs and internet access.
VUM Erasmus+ incoming students to study at VUM campus in Dobrich could find detailed information on this opportunity provided outside VUM Summer Semester here.
During the Summer Semester, the accommodation price is 6 EUR/day per person in a double room including all utility costs and internet access. For more information about the prices for the summer semester, please click here.
Within the Erasmus+ International Credit Mobility programme, the total grant for student mobility for studies includes both travel costs support as well as individual financial support to cover costs of stay. The travel support is calculated based on the travel distances by using the distance calculator supported by the European Commission. The following unit costs apply depending on the travel distances identified through the calculator:
|Financing mechanism||Amount||Rule of allocation|
|Unit costs||For travel distances between 100 and 499 km: 180 EUR per participant||
Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip
|For travel distances between 500 and 1999 km: 275 EUR per participant|
|For travel distances between 2000 and 2999 km: 360 EUR per participant|
|For travel distances between 3000 and 3999 km: 530 EUR per participant|
|For travel distances between 4000 and 7999 km: 820 EUR per participant|
|For travel distances of 8000 km or more: 1100 EUR per participant|
Individual support is calculated by multiplying number of the mobility months by the applicable for Bulgaria monthly rate of 750 EUR. The student mobility minimum duration is 3 months and the incoming students to VUM are expected to study at VUM at least 93 days. The students are expected to cover their visa costs from the mobility grant transferred following their arrival to Bulgaria. The final grant amount is calculated based on the actual number of stay at VUM after the mobility start date by applying the Mobility Tool+ calculator available here. The mobility starts on the day following the Grant Agreement signing between VUM and incoming student and the advanced funding bank transfer to a student’s bank account in Bulgaria. The bank account opening, Grant Agreement signing and advanced payment transfer usually take place during the first working day after the student’s arrival to Bulgaria.
During the mobility
Changes in the Learning Agreement for Studies are only possible within 5 weeks after the mobility start and these should be communicated to and agreed by both the sending and receiving institutions.
Language requirements and support during the mobility
In late 2015, VUM started implementing a new Internationalization strategy. The strategy envisages the introduction of new activities related to English language teaching and training. VUM stimulates the intensive English language teaching with the aim of improving its students’ global competences. All full-time students willing to participate in mobility as well as all present Erasmus+ incoming students at VUM can enroll in English language courses offered during the academic year Monday to Friday at 3:30 pm and taught by VUM faculty. Attendance is free of charge for all VUM students (full-time and Erasmus+ students).
Academic calendar for 2016/2017
1st Semester: 26th September 2016 –27th January 2017
2nd Semester: 30th January 2017 – 19th May 2017
3rd (Summer) Semester: 5th June 2017 – 8th September 2017
Christmas holidays: 23rd December 2016 – 15th January 2017
Academic calendar for 2017/2018
1st Semester: 26th September 2017 –26th January 2018
2nd Semester: 29th January 2018 – 18th May 2018
Christmas holidays: 23rd December 2017 – 14th January 2018
Each semester corresponds to 30 ECTS.
After the mobility
After the mobility ends, VUM Erasmus+ Office issues the following documents:
- Duly filled out After the Mobility part in the Learning Agreement for Studies
- An official document confirming the mobility duration duly signed and stamped by VUM
- Certificate for participation in the Erasmus+ programme indicating the mobility period and the number of ECTS obtained through the studies at VUM.
The After the Mobility part of the Learning Agreement identifies the ECTS obtained by the student during the mobility as well as the local grades awarded. The After the Mobility part is considered a Transcript of Records and assists the home institution of the Erasmus+ student in the process of ECTS recognition. Towards the end of the mobility, all mobile students are requested to fill out and submit online an EU online survey.
Erasmus+ students support system
Erasmus+ Office: email@example.com
Student Affairs Department: firstname.lastname@example.org
Student Welfare Deparment: email@example.com
Student Council: firstname.lastname@example.org
Accommodation in Varna: email@example.com
Accommodation in Dobrich: firstname.lastname@example.org
Prospective Erasmus+ students can learn more about VUM, Bulgaria, Dobrich, Varna and VUM in the Students Guide on VUM website.
Copy of the student’s medical insurance valid for the EU and Bulgaria for the period of the planned Erasmus+ mobility.