About the programme

The Erasmus+ programme provides numerous opportunities for student mobility for placement. The eligible duration on an Erasmus+ student mobility for placement could vary between 2 and 12 months. The programme provides financial support for students to study and get trained by obtaining innovative knowledge, new skills and inter-cultural experience that would prove invaluable when applying for a job. VUM full-time students can apply for mobility for placements on an annual basis. VUM students can participate in an Erasmus+ mobility for placement which is co-organized with the kind assistance and support of VUM Career Center. The procedures for application and selection of eligible students as well as the general rules applicable in the process of the management and administration of the Erasmus+ programme for academic mobility at institutional level are stipulated in the Rules and Regulations document accessible here.

VUM implements the Erasmus+ programme by fully acting in accordance with the Charter of Fundamental Rights of the European Union which prohibits any discrimination based on sex, race, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Eligibility of the participants

Eligible applicants should:

  • Be registered as full-time students at VUM
  • Be selected by an employer that meets the requirements specified in section Profile of the Hosting institutions 
  • Be proficient in the language used at the host institution
  • Have a good knowledge of the hosting institution
  • Be highly motivated to participate
  • Be familiar with the Erasmus+ Student Charter.

Study periods: from 3 to 12 months

Traineeships: from 2 to 12 months.

The same student may participate in mobility periods totalling up to 12 months maximum per each cycle of study, independently from the number and type of mobility activities. Participation with a zero-grant from EU funds counts aswell towards this maximum duration:

  • during the first study cycle (undergraduate)
  • during the second study cycle (Master)
  • during the third cycle as doctoral candidate.

The duration of a traineeship by recent graduates counts towards the 12 months maximum of the cycle during which they apply for the traineeship.

Application, selection procedure and results

All eligible candidates are encouraged to apply via email by sending a filled out Europass CV to erasmus@vumk.eu within the predefined deadlines.

For Erasmus+ mobility for placement in 2015/2016 the application deadline is 13th March 2016.

For Erasmus+ mobility for placement in 2016/2017 the application deadline is 10th March 2017.

The application process is carried out in two stages as follows:

First stage: Sending Europass CV to erasmus@vumk.eu

Based on the academic work load of VUM students, they usually realize Erasmus+ mobility for placement between June and September within the compulsory summer industry placement intergrated in the curricula of VUM. All students who meet the eligibility requirements, have been selected by an employer and who have provided a Europass CV within the indicated deadline will be invited for an interview within 2 weeks after submission of the application documents.

Second stage: Interview with representatives of VUM Erasmus+ Office and VUM Career Center

After the deadline and according to the Regulations for Managing the Erasmus+ Programme at VUM and by order of VUM President, a Selection Committee is appointed which interviews all the applicants and performs subsequent selection and approval of suitable candidates. The aim of the interview is to identify to what extent the applicant fulfills the selection criteria. When the interview process ends, the Selection Committee prepares a list with all the applicants selected to participate in a mobility for placement as well as a list with reserves.

For mobility for placement the following selection criteria are being implemented:

  • Motivation for participation in the Erasmus+ programme, good knowledge of its rules and demonstrated readiness to act in compliance with them
  • Good command of the language of instruction at the receiving institution
  • Motivation for professional development in the field within which the mobility for placement is implemented
  • Active involvement in VUM social life and in the process of integration of incoming Erasmus+ students

All selection results are published regularly on VUM website.

A list with the students selected to participate in an Erasmus+ student mobility for placement in 2016/2017 could be found here.

Profile of the hosting institution providing placement opportunities to students

Host institutions where students can carry out their mobility for placement include:

  • Higher education institutions holding an Erasmus Charter
  • Public or private, small, medium or large enterprise including a social enterprise
  • Public institution at local, regional or national level
  • Social partners or representatives of the labour field including chambers of commerce, craft associations, professional associations and trade unions
  • Research institutes
  • Schools/institutes/educational centers – from pre-school to secondary education including vocational education and adult education
  • Non-profit organizations, associations, NGOs; organizations providing career guidance, counseling and information services.

All organizations must be registered and located in a Programme Country (all EU member states plus Norway, Iceland, Lichtenstein, Turkey and FYROM).

Before the mobility

All students selected and approved for participation in an Erasmus+ student mobility for placement are introduced to the Erasmus+ Student Charter and must sign the following required documents for participation in the programme:

Learning Agreement for Traineeship

The Learning Agreement for Traineeship is signed prior to the mobility start and represents a trilateral agreement between the student, VUM and the host institution. It contains detailed information about the placement programme and the experience, knowledge and skills the student will acquire during the mobility for placement. In addition, it stipulates the number of ECTS credits that the student will obtain upon successful completion of the mobility. The final content of the Agreement shall be agreed by all three parties: VUM, the student to participate in an Erasmus+ student mobility for placement at VUM as well as the sending institution. Information on how to fill out the Learning Agreement for Traineeship could be found here. All credits obtained during the mobility are recognized by VUM as part of the student’s curriculum and are included in the student’s Diploma Supplement. The Learning Agreement for Traineeship is prepared by the VUM Erasmus+ Office in collaboration with VUM Career Center and the host institution. Changes in the Agreement should be agreed with the home and host institution and could be made only at the placement’s initial phase (within five weeks after the mobility start).

Training Agreements must be updated immediately if changes occur. Therefore, the regular contact with VUM International Cooperation Office staff via email is highly recommended.

Grant Agreement

The Grant Agreement is signed between the student and VUM and stipulates the conditions for financial support provided by the Erasmus+ programme. The financial support for the mobility period is determined by VUM by multiplying the actual mobility duration in days/months to the daily/monthly rate specified for the particular host country. In case of incomplete months, the financial support will be calculated by multiplying the number of days of the incomplete month to 1/30 of the unit rate per month. The following monthly grants apply depending on the country in which the mobility take place.

Host country Monthly amount /in EUR/
Group 1 Denmark, Ireland, France, Italy, UK, Finland, Austria, Sweden, Lichtenstein, Norway 700
Group 2 Belgium, Czech Republic, Germany, Greece, Spain, Croatia, Cyprus, Luxemburg, the Netherlands, Portugal, Slovenia, Iceland, Turkey 700
Group 3 Bulgaria, Estonia, Lithuania, Latvia, Hungary, Malta, Poland, Romania, Slovakia, FYROM 650

After the Mobility

After the mobility ends, the student is requested to submit to VUM Erasmus+ Office the following documents:

  • Accurately filled out and signed sections of Annex 1 of the Learning Agreement for Traineeship: Before, During and After the Mobility
  • An official document confirming the mobility duration duly signed and stamped by the receiving institution
  • Copies of boarding passes, tickets and other applicable documents proving the actual stay of the student (start and end date of the mobility).

In addition, the student must submit the online EU survey shortly after the end of the mobility. A link to the survey is sent to the student’s email address.

Upon the mobility completion, the host institution fills out and issues a duly signed and stamped After the Mobility part of the Learning Agreement for Traineeship. The latter provides evidence and evaluates the student’s performance by listing the skills and knowledge gained and the practical work performed. The After the Mobility part assists VUM in the process of ECTS recognition.

VUM applies flexibility in the ECTS recognition process of credits obtained by the students during Erasmus+ mobility. ECTS recognition is carried out in line with the Rules and Regulations for ECTS Implementation at VUM. Actual ECTS recognition is executed by the Vice Rector for Academic Affairs who works closely with an appointed Committee. They examine the After the Mobility part of the Learning Agreement for Studies and any other relevant document regarding the student’s performance. The decision of the Committee regarding ECTS recognition is included in a protocol and is later referred to in the student’s Diploma Supplement.

Diploma Supplement

The Diploma Supplement is a personal document attached to the student’s higher education diploma in order to make it easier for third parties – particularly prospective employers in other countries – to understand what the diploma means in terms of knowledge and competences acquired by its holder. The Diploma Supplement does not replace the original diploma and does not give any entitlement to formal recognition of the original diploma by academic authorities of other countries. However, it increases the transparency of the diploma and makes it readable and comparable abroad. The Diploma Supplement improves the student’s employability and enhances his/her access to labour markets abroad. Information on the student mobility for placement successfully completed by VUM is added to their Diploma Supplement.